TLC Poster Competition Terms & Conditions

TEXAS LUNG CANCER CONFERENCE SCIENTIFIC POSTER COMPETITION

Terms and Conditions

INTRODUCTION

As part of the Texas Lung Cancer Conference, on April 9-11, 2026, in Austin, TX (the “Conference”), IDEOlogy Health, LLC (“IDEOlogy”) is sponsoring the Texas Lung Scientific Poster Competition (“Competition”). Your submission for consideration in this Competition assumes and is contingent upon unconditional agreement and acceptance of all terms and conditions herein, including each of the Submitter Responsibilities set forth below.

COMPETITION RULES

The Competition is open to all medical residents, hematology/oncology fellows, and junior faculty (within two years of initial appointment) legally residing in the United States (“Submitter”). Only one poster may be submitted by any eligible Submitter, although a Submitter may be a named author on other submitted Work. “Work” refers to the poster, abstract, and all materials and related information in a submission for the Competition, or otherwise provided by you to IDEOlogy.

All Work must be submitted to scientificaffairs@ideologyhealth.com and received by IDEOlogy by Friday, November 28, 2025. No late submissions will be accepted. All Work must comply with Abstract Submission Guidelines. A copy of the Abstract Submission Guidelines is appended hereto as Addendum A. IDEOlogy is not responsible for late, damaged, altered, or technical problems related to submissions, whether by electronic or physical submission, regardless of the reason.

All submissions will be judged on scientific merit, in accordance with the Abstract Submission Guidelines. The winner(s), amongst the eligible Submitters, will be selected by a panel of at least three experts in the relevant field, solely designated by IDEOlogy. Winners will be notified by email by Friday, December 12, 2025, and winners must accept prizes by Friday, December 19, 2025. Winners may be required to sign an affidavit confirming compliance with all the Competition rules, terms, and conditions.

SUBMITTER RESPONSIBILITIES

The Submitter affirms that: (1) Submitter has the authority to submit the Work for the Competition; (2) the submitted Work is the original creation of the Submitter, has not appeared in an identical form elsewhere and does not violate or infringe upon any copyright, trademark, confidentiality, privacy or other proprietary rights of any entity or person; and (3) if required, the Submitter has secured any and all permissions and releases from any applicable third parties as required by law in the creation of the Work and limited license of said Work to IDEOlogy.

Submitter acknowledges and agrees that: (1) s/he has been approved by their employer, agency, or similar controlling entity to participate in the Competition; (2) the burden of determining the Submitter’s legal authority to use, display, submit and license the rights of said Work lies solely with the Submitter, who also bears the sole liability for any damages related to infringement upon the aforementioned rights of any other entity or person; and (3) no component of said Work is permitted to contain any language, imagery or themes that are offensive, objectionable, discriminatory or threatening against any persons, or illegal.

OWNERSHIP OF WORK

Submitter hereby grants to IDEOlogy and its affiliates and parent company and each of their respective direct and indirect licensees, successors, and assigns, a perpetual, irrevocable, freely transferable and sublicensable, fully paid-up and royalty-free right and license to reproduce, copy, print, distribute, sublicense, publicly display, and use the Work and any portions thereof, including all copyrights and other intellectual property rights therein and all renewals and extensions thereof, in all formats and media and in any medium, whether now known or hereafter discovered or developed, throughout the universe, and without any further compensation, at the Conference, in materials related to the Conference, and in connection with the marketing, advertising, promoting, and overseeing of the Conference and future conferences sponsored or otherwise associated with IDEOlogy and its affiliates. For purposes of clarity and without limiting the foregoing, Submitter agrees that this license gives IDEOlogy the right to modify, edit, combine with other materials, and otherwise create derivative works of the Work, in whole or in part, in accordance with the purposes delineated herein. Submitter affirms that he/she has the legal authority to grant all the rights granted hereunder.

Submitter hereby agrees that the likeness, image/photograph, name, biographical, professional, and educational information of Submitter, and other identifying information (including information Submitter provides to IDEOlogy or any other information about Submitter that is publicly available) (collectively, “Likeness”) may be used by IDEOlogy without compensation, unless prohibited by law, for purposes of orchestrating, conducting, facilitating, marketing, promoting, publicizing, and/or advertising this Competition or any future competitions or conferences, including, but not limited to, the announcement of Competition participation and winners. Submitter waives any right to inspect or approve how IDEOlogy uses Submitter’s Likeness or the Work, in accordance with these Terms and Conditions.

PRIZES

Submitter acknowledges that participation in this Competition is voluntary and s/he will not receive compensation of any type associated with this submission or from any use of the Work by IDEOlogy. No purchase is necessary to participate in this Competition or be eligible for the prizes set forth herein.

Each Competition winner will receive complimentary registration for the Conference, up to two nights hotel stay at a hotel of IDEOlogy’s choice, and up to $500 for economy/coach class airfare to Austin, TX. Prizes are non-transferrable, non-exchangeable, and no refunds or cash amounts will be provided for any unused portions of the prizes. Each winner will only receive one prize, regardless of whether such winner was named on multiple winning Works. Winners are responsible for all federal, state and local taxes, surcharges and fees applicable to the prizes. All prizes are at the sole discretion of IDEOlogy and may be changed, substituted, or revoked by IDEOlogy at any time.

RIGHTS AND GOVERNING LAW

IDEOlogy retains the right to alter or amend, effectively immediately, any component of this Competition at any time without prior notification, including, but not limited to, modifying, suspending and/or prematurely terminating this Competition prior to the close of the submission date. Should IDEOlogy decide to prematurely terminate this Competition, any materials physically delivered to IDEOlogy will be destroyed, any electronic submissions will be deleted, and all rights will revert back to the Submitter.

All Works associated with any Submitter suspected or known to be in violation of the legal conditions and guidelines set forth in this Competition will be disqualified at IDEOlogy’s sole determination without the obligation of prior notification or means to appeal. IDEOlogy retains the right to overrule or amend any decisions by judges, without prior notification.

IDEOlogy makes no representation or warranty, express or implied, regarding the Competition. IDEOlogy is not responsible and cannot be held liable for any technical errors or incidents that may prevent the Competition from proceeding in the manner set forth herein. All of the Competition’s legal conditions and guidelines are governed in all respects by the laws of the state of Texas, without application of any of its principles of conflicts of law. The federal and state courts in Travis County, Texas are the exclusive forum/venue to bring any claim and resolve any dispute that arises out of or relates in any way whatsoever to these terms or Submitter’s participation in the Competition generally.

These terms are the only agreement concerning their subject matter and supersede any related prior agreements, whether written or spoken (other than prior signed written agreements administered by IDEOlogy). Whenever the words “include,” “includes,” or “including” are used in these terms, they are deemed to be followed by the phrase “but not limited to.”

RELEASE OF LIABILITY AND INDEMNITY

Submitter agrees to release and forever discharge IDEOlogy, and its affiliates, agents, consultants, any other companies associated with the Competition, and each of their respective officers, directors, employees, shareholders, representatives, and agents (collectively, the “Released Party”) from and against any and all claims or causes of action, including libel, defamation, invasion of privacy, right of publicity, copyright infringement, or violation of any other right that Submitter may now or in the future hold arising out of or related to participation in the Competition or receipt or use of the prize (including any travel or activity related thereto), or any of the rights granted to IDEOlogy hereunder.

Submitter agrees to defend, indemnify, and hold harmless each Released Party against every loss, damage, liability, claim (including from third parties), action, judgement, settlement, interest, fine, and other cost or expense, including attorneys’ fees, that arise out of or relate in any way whatsoever to the Conference, Competition, and the Work, including if partially or entirely caused (or alleged to be caused) by a Released Party’s negligence or other fault (excluding only their gross negligence).