MERCK
Gold Sponsor Page
Texas Lung Cancer Conference
April 18 – 20, 2024
ACL Live at The Moody Center
Austin, Texas
Welcome to your customized page for the 2024 Texas Lung Cancer Conference sponsorship resources. Below you’ll find information regarding your sponsorship package and exhibit booth logistics, as well as important due dates.
Please submit all required assets before the due date using the submission forms below. Please direct any questions to:
Kameron Schnautz
Conference Event Manager
kameron@ideologyhealth.com
Important Dates
2/20 – Booth Activity Form Due
2/20 – Outside Vendor Agreement Due & Venue Policies Due
2/20 – Program Guide Ad Due
3/4 – Booth Assignments Confirmed
3/18 – Sponsor Registrations Due
3/18 – Conference Bag Insert Due
3/28 – Hotel Reservations Deadline
4/15 – Shipments Eligible To Arrive at W Hotel
4/18 – Exhibitor Move In
4/20 – Exhibitor Move Out
Registration
Due March 18,2024
• Registration instructions along with your unique Access Code will be emailed to you
• Based on your GOLD sponsorship package, you are entitled to 8 Full Registrations
• In addition, each sponsor is also entitled to 2 Exhibit Booth-Only name badges. Exhibit Booth-Only name badges permit entry to the Exhibit Hall only and DO NOT allow access to the general sessions.
• Requests for additional Full Registrations or Exhibit Booth-Only name badges cannot be honored at this time.
• If it is necessary to substitute staff prior to the conference, you must notify IDEOlogy Health in writing prior to March 27 to ensure a name badge can be provided.
• All attendees and sponsors are required to wear a name badge throughout the duration of the conference.
• Badges can be picked up onsite starting Thursday, April 18, 2024.
Program Guide Quarter Page Ad
Due February 20,2024
All text must be outlined, images embedded, and saved as a print-ready PDF.
Floor Decal
Due March 8, 2024
All text must be outlined, images embedded, and saved as a print-ready PDF. Design can be any shape with a max diameter of 22.75″.
Conference Bag Insert
Due March 18,2024
Inserts must be no larger than a 8.5 x 11 page. Ship at least 350 copies to:
Kameron Schnautz
IDEOlogy Health
14913 Murfin Rd.
Austin TX, 78734
W Hotel Accommodations
Reservation Deadline March 28,2024
Group rate will be honored until the contracted block of rooms has been sold out or until the cut-off date has expired, whichever occurs first.
Also Included In Your Sponsorship
No action required for these items.
- 6' exhibitor tabletop on the ACL music porch
- Sponsor logo listing on the TLC Website
- Onsite signage with your company logo
Thank you for your timely response. We look forward to hosting y’all in Austin, Texas.